the world's largest online live music and entertainment booking agencyalive network entertainment agency, live entertainment hire

Customers sign in here Artists sign in here
<< Previous page

Live music check list: from day 1 to the event

A useful quick reference guide that covers all the salient points to be considered when preparing for a live music event.

Share |

Live music check list: from day 1 to the event

Please feel free to print out this guide for future reference. You may need to keep referring back to these tips over a long period of time so book marking this page to your ‘favourites’ folder may also be worth while.

Part 1 – to be considered at the booking stage ............

Book well in advance - the best live bands will be booked up to 9 months in advance. We recommend booking a year in advance if you are able to set a rigid event date.

Confirm your venue allows music - Confirm with your reception venue that live music of the style you are hiring is permitted. Collect any guidelines from the venue which may need to be relayed to your Alive Network agent or the band.

Check your choice of live band – ensure the band you’ve chosen will be suitable for the event by consulting with friends, family or colleagues.

Sign contracts – secure your band before they’re booked by some one else. Please read Alive Network’s ’Terms and conditions of booking’ very carefully.

Upon signing your contract you will need to confirm:

  • Full venue address

  • Contact name and number for the venue

  • Exact date of event

  • Band performance times

  • Band arrival times and load-in/ sound check times

  • Any additional options you may wish the band to provide (CD’s between sets, additional sound/lighting equipment etc)

  • Finish times

  • Confirm all band details with your venue - ensure venue make appropriate notes on your booking agreement regarding the following:

  • Band name and contact number (give Alive Network’s number as backup)

  • Band arrival time

  • Band load in/sound check time and duration

  • Trolleys or helpers for band if load-in includes stairs or 50+ yards distance

  • Band size and space required

  • Book good sized dance floor

  • Check electricity supply for band

  • Book changing room for band

  • Arrange bands ‘ryder’

  • Confirm performance start and finish times

  • (For more information regarding arrangements with your venue, please see our ‘Live music and your venue’ article.)

    Part 2 – to be considered in the run up to your event……………..

    Keep a record of changes – list any changes made to your event schedule which may affect the band such as meal times, arrival times, booking other types of entertainment etc. Relay any major changes to your Alive Network agent immediately.

    Keep in touch with Alive Network – you can sign up to various Alive Network newsletters in order to stay updated with the latest entertainment news.

    Put together a preferred play list – by viewing the bands repertoire information on the Alive Network web site you can start to put together a preferred play list. One 45 min set contains approx 15 songs. Relay your selection directly to the band or via your Alive Network agent.

    Confirm preferred attire – if required, specify to your Alive Network agent what attire will be most fitting for the band to wear at your event.

    Double check band payment method – which in most cases should be CASH on the night, unless other wise agreed with your Alive Network agent. If paying by cheque, please check payment details again as some bands may become VAT registered or change account details. Confirm with the band when you’ll pay them on the day and make any arrangements necessary to leave CASH in the hotel safe.

    Part 3 – to be considered on the day of the event………..

    On the day of the event either you or your venue’s event coordinator should check the following:

  • One member of staff to greet the band and show to performance area/ changing room

  • Performance area and size to be explained to all venue staff

  • Venue staff asked to help band load-in equipment or provide trolleys if load-in includes stairs or 50+ yards distance

  • A changing room is made available to the band

  • The bands ryder is available in the changing room when the band arrive

  • The band’s hot meal (if required) is available to the band as and when required

  • Bar staff are aware the that band are on a ryder

  • Suitable and sufficient electricity supply is available to the band on arrival and for their exclusive use all night

  • One senior member of staff appointed to liaise with band at set up/ sound check time to ensure agreeable volume levels and to discuss use of any smoke machines, strobe lighting etc

  • Introduce your selves to the band – a friendly face and welcoming smile helps to put the band in the right frame of mind for your event. They’ll know you from the rest of your guests and will feel more comfortable having put a name to a face.

    Keep the band updated – especially if the event runs behind schedule. Most bands are very flexible with changes to start times but they may need to make changes to their show if performance lengths need to be changed.

    Keep an eye on your guests – the last thing you want is for the band to be struggling with an over enthusiastic auntie or picking up broken equipment, knocked over by drunken party animals.

    Appoint a party spokes person – vital if there are any issues with volume or minor complaints. Please do not allow mother–in-laws or grandfathers to wander on stage and demand the band turn down or play Vera Lyn. Should a problem arise, please ensure that a sober, level headed person be appointed to raise any issues discreetly with the band.

    Payment to the band – usually made in cash at the end of the night. Please ensure a representative of your party speaks with the band on arrival (or passes a message on via the hotel events coordinator) to confirm who will be paying the band.

    Please ensure that if you have agreed to pay the band in cash that you do so. Otherwise, please ensure that the band is aware at least two weeks in advance that payment will be made by cheque.

    Popular party entertainment types

    Rock & Pop Live Party Bands
    Live Party Bands
    From £450 (Avg: £1499)
    View function bands >
    Rock n Roll Swing Jive Party Bands
    Rock n' Roll Bands
    From £600 (£1800 avg)
    View Rock n Roll bands >
    Party Tribute Bands
    Tribute Bands
    From £400 (Avg: £1350)
    View Tribute Bands >
    Party Jazz Bands
    Jazz Bands
    From £150 (Avg: £900)
    View Jazz Bands >
    Party DJs
    Party DJs
    From £300 (Avg: £450)
    View Party DJs >
    Party Magicians
    From £250 (Avg: £350)
    View Magicians >
    Party Caricaturists
    From £250 (Avg: £350)
    View Caricaturists >
    Party Look alikes
    Look alikes
    From £470 (Avg: £550)
    View Look alikes >

    Best selling live bands and live entertainment to hire
    View our best selling bands to hire and live entertainment. Click the images to view each artist's profile or scroll to view more acts.

    Why hire live entertainment from Alive Network?
    Alive Network is the UK's premier live music entertainment agency and the largest online entertainment booking service in the world. Established in 1999, we provide high quality live entertainment for over 7500 events per year. We represent hundreds of the UK's very best live bands, DJs & entertainers who are available to hire for weddings, corporate events & private parties.

    A few of the benefits of booking through Alive Network Entertainment Agency
    • Alive Network Entertainment Agency Instant online quotes and availability confirmation
    • Professional Entertainment Booking 100's of professional quality, reliable artists
    • Live entertainment hire made easy Fast, friendly, personalised advice from expert staff
    • Amazing live entertainment to hire The easiest way to hire amazing entertainment

    A small selection of our previous clients:
    • Live bands to hire UK wide 24 hour emergency cover, 365 days of the year.
    • Secure entertainment booking Safe & secure bookings with comprehensive contracts
    • The UKs largest entertainment agents No worries, no hassles, no dissapointments
    • Alive Network Entertainment Agency The very best customer service
    Alive Network Entertainment Agency previous clients

    Customer Service
    Contact Alive Network
    FAQs and help guides
    Sign-in to your customer account
    Terms & conditions
    Privacy Policy
    Find what you're looking for
    Wedding music
    Wedding ceremony music
    Wedding drinks reception music
    Wedding entertainment evening
    Corporate entertainment hire
    Premier range live bands to hire
    Low cost live bands (under £1000)

    Get to know us
    About Alive Network
    Artist sign up, how to join Alive Network
    Job opportunities at Alive

    Useful resources
    Booking a band and your venue
    Hire a band check list
    How to hire a DJ
    Party ideas
    Site map
    Complete artist roster

    Registered offices: Ground Floor Suite, Silk Mill Studios, Princess Street, Newcastle under Lyme, Staffordshire, ST5 1DD, United Kingdom
    All content (c) Copyright Alive Network 1999-27/08/2016. All rights reserved. Registered Company Number: 04084200

    Some artists may appear with the kind co-operation and consent of their respective management companies.

    This service is intended for personal use only and no part of the service may be displayed in public, broadcast or used for any business purpose without the consent of Alive Network. Whilst every effort is made to ensure the accuracy of our services and web content, we accept no responsibility for any use made of the information provided and we shall not be liable for any loss suffered thereby.