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Christmas Party Planning Tips

Christmas Party Planning Tips

Every year the question of how to improve on last years Christmas party presents its self. Whether you're organising the annual company xmas party or a family get together, find out how to throw the best Christmas party ever with Alive Network!

About Christmas

Christmas Day (December 25th) is a national holiday to celebrate the birth of Jesus, the central figure of Christianity. The actual birth date of Jesus isn't known and many believe that Dec 25th was chosen to correspond with either the day exactly nine months after some early Christians believed Jesus had been conceived, the date of the winter solstice on the ancient Roman calendar, or one of various ancient winter festivals.

Christmas Day is central to the Christmas and holiday season, and in Christianity marks the beginning of the larger season of Christmastide, which lasts twelve days.

Although nominally a Christian holiday, Christmas is also widely celebrated by many non-Christians, and some of its popular celebratory customs have pre-Christian or secular themes and origins.

Popular modern customs of the holiday include gift-giving, music, an exchange of greeting cards, church celebrations, a special meal, and the display of various decorations; including Christmas trees, lights, garlands, mistletoe, nativity scenes, and holly.

In addition, Father Christmas (known as Santa Claus in some areas, including North America, Australia and Ireland) is a popular folklore figure in many countries, associated with the bringing of gifts for children.

Learn more about Christmas >

Live Entertainment For A Christmas Party >>>

Make This Year's Christmas Party Amazing!

Many companies offer christmas party packages where you and your friends or colleagues can go on a pre-organised night out, complete with food, drinks & entertainment.

For those of you planning a party yourselves (and isn't that part of the fun?!) then we have a host of ideas to make the process easy & fun.

Think Of A Theme

Obviously it's Christmas, and there's a big enough theme there already, but after a few years of traditional xmas parties you need to mix things up a bit if you a want a party people will really enjoy & remember.

Step 1 - Choose A Venue & Pick A Date

If you pick the right venue an interesting theme can present it's self immediately. Remember to chose a venue that's easy for the majority of your guests to get to, and importantly, chose a date which is least likely to clash with family commitments. In the run up to christmas, mid week actually works better than Saturdays. For venue finding services try or Venue Finder.

Step 2 - Think Of A Significant Feature

This will be the main focus of the party, EG: Christmas Charity Auction, Santa's Grotto, Christmas Banquet, Live Band, Cabaret, Comedy show etc. Once you have a feature for your party, you can start to plan around it. If your theme requires guests to dress to suit the theme, ensure this is clear on invites.

Step 3 - Set The Scene

Decorating your venue to suit your theme can be done in house or with the help of companies like Theme Traders. For scene setters, decorations & props also see our essential party supplies box below.

Step 4 - Plan An Itinerary

It's the details which make a party really stand out. From the moment your guests arrive they should feel welcome, comfortable & entertained.

On Arrival

* What or who will greet guests
* Celebrity look alike's make a good talking point
* If driving, where can they park
* Drinks & canapes on arrival
* Background music or Carol Singers on arrival
* Decoration of the venue entrance
* Meet & greet, mix & mingle


* Who will organise guests & show them where to go
* Do you need a toastmaster or master of ceremonies
* Who will organise suppliers to ensure things run to schedule
* Who will call guests to be seated for a meal
* If cabaret style entertainment, who will introduce the acts


* What will be the best time to eat
* How will the tables be decorated
* Background music during the meal
* Plan the food to fit your theme
* Allow sufficient time for the meal, including any speeches or awards

Awards Ceremonies & Speeches

Christmas parties often coincide with company end of year awards ceremonies. You may need:
* AV production with video screens
* PA system & microphones
* A stage & lectern
* Awards & trophies

Dancing & Entertainment

* Plan the entertainment to suit the party theme & your guests
* If you want to dance, ensure you have a dance floor
* Don't plan dancing too early. People need a drink & a chance to chat.
* If you want a band, ensure the venue doesn't have a sound limiter.
* Popular bands for dancing include function bands, tribute bands or soul bands
* If you don't want a band, look at dance shows, comedians, DJ's or stage magic shows.

End Of The Night

* How will guests get home
* Book taxis or mini buses
* Look at local accommodation or rooms at the hotel you've hired
* Party favors & mementos

If you plan your Christmas party using these very basic guidelines as a spring board for your own ideas you can't go wrong!